Synopsis of IHE POA Meeting Minutes September 2018-August 20

The POA board and the ACC are made up of IHE property owners. We have reached a quorum every month.  We have worked for this community and receive no monetary compensation for our time, efforts, and many times have donated our own money/materials. Our focus has been to try to maintain the integrity of this community that we love. We have tried to encourage the involvement of our property owners.    

The results of the ballots at the last annual meeting in September 2018 to vote the increase of dues to $48.00/yr per property owner and amendments to by-laws regarding travel trailers and RV’s failed to pass. There were 53 ballots cast which again did not meet the required 51% of eligible voters.   

The IHE Community Clean-up days had been planned for the weekend of October 20-21. The dumpster was to be available Saturday from 8am-4pm, and Sunday from 1pm-4pm if needed. A list of allowable items to be placed in the dumpster was posted. Board members volunteered their time to be present at all times the dumpster was available. On those days Chuck Styers volunteered his truck with trailer for trash placed near the street by property owners who had no means to transport them to the dumpster. IHEWSC agreed to pay ½ of charge to rent the dumpster. Unfortunately, the event had to be postponed due to bad weather.   

Laura McKee, Lesha Betts, Nicole Coughlin, and Beverly Maloy met with the new POA attorney, Tom Newton, regarding updating our covenants and by-laws which are not currently compliant with state mandates and apparently have been out of compliance for many years. 

The new sign at the front of the community on Indian Hills Dr. and Hiawatha had not been installed yet due to not having the new metal poles. Larry from the IHEWSC was consulted regarding the water lines in the vicinity of the new sign. He reported that the new sign will not interfere with any water lines. The letter for payment plans has been submitted and approved. The community clean-up day scheduled for October 20 and 21, 2018 was cancelled due to inclement weather. The contract for the dumpster will be cancelled and the $75.00 cancellation fee will apply. The Community Clean-up day will be tentatively rescheduled for March 30 and 31, 2019. The Covenants will be reviewed and tabled until after the beginning of 2019. 

The Christmas Lighting Contest awards will be determined on Saturday December 15, 2018. Nicole Coughlin will spruce up the contest award signs.  The new sign could not be placed yet on Indian Hills Dr/Hiawatha at the entrance to the community. There were problems with the weather and in digging the holes for the new sign. The site for the sign is apparently over solid rock and will require a jack hammer. Laura McKee may check with PEC to see if they can assist with digging the holes if a jack hammer cannot be obtained elsewhere. The new sign will be printed on both sides and will be clearly visible from both Indian Hills Dr and Hiawatha.   Vicky Rainwater reported that the new PIP for Broken Arrow has been received. Vicky will set up a meeting with the property owner and Vicky will check with Comal County to confirm the proposed PIP can be placed over leach lines. If ok with the county, the IHE POA and ACC will require a letter from the property owner stating that he is aware that the proposed site is over the leach lines.  The installation of the new sign on Indian Hills Dr. and Hiawatha had been completed by the January meeting. Winners of the Christmas Lighting Contest were announced. Copies of the IHE Covenants were distributed to all present.The covenants must be updated to meet state requirements this year.  Vicky Rainwater, Laura McKee, Beverly Maloy, and possibly Lesha Betts and Nicole Coughlin will try to set up a day to review the existing covenants for points that need clarification/updating. The updates will be presented to community POA members for a vote.   The 2019 IHE community clean-up days were rescheduled for Saturday March 30, 8:00am-4:00pm and Sunday March 31 from 1:00pm-4:00pm if the dumpster has not been filled on Saturday.  Laura McKee notified the dumpster company. Lesha Betts has been in contact with County Commissioner Jen Crownover regarding speeding on Apache Moon and Broken Arrow.  Several community members have suggested to Lesha Betts that the community hold a community wide yard sale. Individual property owners will be responsible for set up and clean up on their own properties. Lesha will contact Mary Abel to post the suggestion on Next Door Indian Hills.  Vicky Rainwater will attend the City of Spring Branch meeting February 5 to ask about status regarding clean-up of the junkyard on Hwy 281 at the entrance to the community. The DOT was noted cleaning up there.    

The existing covenants were reviewed by all present with in-put for revisions before submission to the POA attorney before the next IHE POA vote.  The updates on the IHE covenants have been completed. President Laura McKee will present them to the POA attorney Tom Newton for review prior to the mail-out to the community for vote to approve. The POA board voted not to schedule another community clean-up day in the Fall due to lack of community response to the recent one the weekend of March 30-31, 2019. The disappointing participation by the community was deemed too unproductive to justify the expense for renting the dumpster.

The updates on the IHE covenants have been completed. President Laura McKee will present them to the POA attorney Tom Newton for review prior to the mail-out to the community for vote to approve. The POA board voted not to schedule another community clean-up day in the Fall due to lack of community response to the recent one the weekend of March 30-31, 2019. The disappointing participation by the community was deemed too unproductive to justify the expense for renting the dumpster.

The POA board and ACC board will draft a letter notifying the property owner of a vacant lot on Apache Moon that she will be allowed 30 days to clean the property. She has ignored numerous violation letters and personal requests from neighboring properties. If no effort is made by the property owner to comply, the IHE POA board will hire someone to clean the lot and the property owner will be billed. If the owner refuses to compensate the POA for the expense involved in cleaning of the property a lien will then be placed on the property by the POA. The notice will be sent to the property owner by registered mail and a copy will be filed with Comal County. Letters will be drafted and sent the 3 worst community violators. The involved property owners will be given 30 days to comply with necessary clean-up. Failure to comply with the 30-day notice will result in the POA board taking bids from 3 lawn companies for clean-up and haul-off. The property owner will be charged for the costs incurred. Any attempts by property owners to interfere with the clean-up process will result in calls to the sheriff’s department for assistance to complete the process. Violations letters have again been sent out. A family member has reportedly been asked to clean the lot on Apache Moon. One violations letter has been returned as  undeliverable. Laura McKee stated she will hand deliver the letter and obtain updated address information. The trash build-up at the end of the cul-de-sac on Indian Hills Dr has continued to grow. Nicole Coughlin and Vicky Rainwater will again notify the Environmental Control Office. Chuck Styers stated he will continue to look for violations when he is out in the community.  Beverly Maloy will draft the letter to the community regarding the open positions for the POA and ACC. The draft will then be sent to POA VP Lesha Betts for approval and then on to Nicole Coughlin to be mailed out within the next 15 days. Vicky Rainwater reported the need for a list of phone numbers of community members who would be willing to serve as contacts during emergencies. The issue will be placed on the agenda for the general POA meeting on September 15. Only one nomination letter had been received by the July meeting of the POA.. The POA board will meet again on July 8 at 7pm to do a form review. The letter to the community with ballots were sent out by August 8.   The 2 worst properties needing violation letters are on Silver Wings/ Pocahontas, and the property on Apache Moon that has until July 8 to give an update on the efforts to clean the property there.   : One evening news cast featured a segment on Jen Crownover and the update regarding ongoing efforts to clean up the junkyard on 281 at the entrance to the subdivision.

Several property owners in our community have not sent plans to the ACC for preapproval before beginning projects as required. A second new community sign will need to be placed at the entrance to the community on Broken Arrow or Silver Wings. Both topics will be on the agenda for the annual POA meeting next month on September 15.

The annual IHE POA meeting will be September 15, 2019 at 2:00pm at the pavilion. The POA will provide box fans, 2 cases of water, and ice for the meeting.

Respectfully submitted, Beverly Maloy IHE POA secretary