Indian Hills Estates POA Spring Branch, TX

Serving the Neighborhood of Indian Hills Estates, Spring Branch, TX

Minutes from the February 4, 2019 IHE POA Meeting

           Minutes from the February 4, 2019 IHEPOA Meeting

The meeting was called to order at 7:06pm by the POA president Laura McKee. Other POA board members present were Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the January 7, 2019 POA meeting were approved as read by the secretary Beverly Maloy.

Treasurer’s report: was approved as read by the treasurer Nicole Coughlin. Dues letters were sent out on Saturday morning, February 2, 2019. 3 property owners have moved out and one has refinanced resulting in payment of back dues. The CPA information has been sent.

ACC report:There are no pending new requests. The house on the Devin Breland property is gone. The approval letter for the proposed new garage has been sent.

Old business: The covenants must be updated to meet state requirements this year. Vicky Rainwater, Laura McKee, Beverly Maloy, and possibly Lesha Betts and Nicole Coughlin will try to set up a day to review the existing covenants for points that need clarification/updating. The updates will be presented to community POA members for a vote.                                                                                                  The 2019 IHE community clean-up days have been rescheduled for Saturday March 30, 8:00am-4:00pm and Sunday March 31 from 1:00pm-4:00pm if the dumpster has not been filled on Saturday.  Laura McKee will notify the dumpster company. Lesha Betts has been in contact with County Commissioner Jen Crownover regarding speeding on Apache Moon and Broken Arrow.                                                                                                         

New business: The annual meeting of the IHE water company will be held on Saturday 2/09/19 at 2:00pm here in the pavilion.                                                 Several community members have suggested to Lesha Betts that the community hold a community wide garage sale. Individual property owners will be responsible for set up and clean up on their own properties. Lesha will contact Mary Abel to post the suggestion on Next Door Indian Hills.                                  

Vicky Rainwater will attend the City of Spring Branch meeting tomorrow to ask about status regarding clean-up of the junkyard on Hwy 281 at the entrance to the community. The DOT was noted cleaning up there today.                                                                                          

The next meeting of the IHE POA will be at 7:00pm on March 4, 2019.

There being no further business, the meeting was adjourned by the POA president Laura McKee at 7:57pm.

Respectfully submitted, Beverly Maloy, IHE POA secretary

Minutes from the January 7, 2019 IHE POA Meeting

The meeting was called to order by the POA president Laura McKee at 7:05pm. Other POA board members present were Lesha Betts, Nicole Coughlin, Mike Kleiss, and Beverly Maloy.

Minutes: from the December 3, 2018 POA meeting were approved as read by the secretary Beverly Maloy.

Treasurer’s report: was approved as read by the treasurer Nicole Coughlin.

ACC report:was given by Vicky Rainwater. A decision was made to send a “request for status letter” rather than a violation letter regarding property on Apache Moon at this time. A mobile home has been moved in on Broken Arrow. Plans have been submitted for construction of a new garage.

Old business: The installation of the new sign on Indian Hills Dr. and Hiawatha has been completed. Winners of the Christmas Lighting Contest were announced.

New business: Copies of the IHE Covenants were distributed to all present. They will be reviewed and discussed at the February POA meeting.

The next meeting of the IHE POA will be February 4, 2019 at 7:00pm.

The meeting was adjourned by president Laura McKee at 7:59pm.

Respectfully submitted, Beverly Maloy, IHE POA secretary

Minutes from the December 3, 2018 IHE POA Meeting

The meeting was called to order at 7:04 pm y the POA president Laura McKee. Other IHE POA board members in attendance were Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the November 2018 POA meeting were approved as read by the secretary Beverly Maloy.                                                                                             Treasurer’s report: was approved as read by the treasurer Nicole Coughlin.

ACC report: was given by Vicky Rainwater. New PIP for Broken Arrow has been received. Vicky will set up a meeting with the property owner for this coming weekend. Vicky will check with Comal County to confirm the proposed PIP can be placed over leach lines. If ok with the county, the IHE POA and ACC will require a letter from the property owner stating that he is aware that the proposed site is over the leach lines.

Old business: The new sign has not been placed yet on Indian Hills Dr/Hiawatha at the entrance to the community. There were problems with the weather and in digging the holes for the new sign. The site for the sign is apparently over solid rock and will require a jack hammer. Laura McKee may check with PEC to see if they can assist with digging the holes if a jack hammer cannot be obtained elsewhere. The new sign will be printed on both sides and will be clearly visible from both Indian Hills Dr and Hiawatha.                                                                          The Christmas lighting contest will be judged on Saturday December 15, 2018. Nicole will ask if someone from the Bulverde/Spring Branch Fire Dept could be available for the judging. Otherwise, volunteer judges from the POA board and ACC will meet at Nicole Coughlin’s home at 5:45pm that night to tour the community to begin the judging of the Christmas lights.

The dumpster for the community clean-up day has been put on hold until March 2019. There was no cancellation fee after all. The clean-up day will be tentatively rescheduled for the weekend of March 30 and 31, 2019.

New business:No new business to be discussed. The next POA meeting will be January 7, 2019 at 7:00 pm. The meeting was adjourned by Laura McKee at 7:30pm.

Respectfully submitted, Beverly Maloy, IHE POA secretary.

Minutes from the November 5, 2018 IHE POA Meeting

The meeting was called to order at 7:05pm by the POA president Laura McKee. The other POA board members in attendance were Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the October 1, 2018 POA meeting were approved as read by the secretary Beverly Maloy.

Treasurer’s report: approved as read by the treasurer Nicole Coughlin.

ACC report: was given by Vicky Rainwater.

Old business:The new sign at the front of the community on Indian Hills Dr. and Hiawatha has not been installed yet due to not having the new metal poles. Larry from the IHEWSC was consulted regarding the water lines in the vicinity of the new sign. He reported that the new sign will not interfere with any water lines. The letter for payment plans has been submitted and approved.                                    

The community clean-up day scheduled for October 20 and 21, 2018 was cancelled due to inclement weather. The contract for the dumpster will be cancelled and the $75.00 cancellation fee will apply. The Community Clean-up day will be tentatively scheduled for March 30 and 31, 2019.                                                  

The Covenants will be reviewed and tabled until after the beginning of 2019. 

New business: The Christmas Lighting Contest awards will be determined on Saturday December 15, 2018. Nicole Coughlin will spruce up the contest award signs.

The next meeting will be December 3, 2018 at 7:00pm.

The meeting was adjourned by Laura McKee at 7:34pm. 

Respectfully submitted, Beverly Maloy, IHE POA secretary.

Minutes from the October 1, 2018 IHE POA Meeting

The meeting was called to order by the POA president Laura McKee. The other POA board members in attendance were Lesha Betts, Nicole Coughlin, Beverly Maloy, and Chuck Styers.

Minutes: from the October POA meeting were corrected to read that the dumpster for the IHE cleanup day will be available Saturday October 20 from 8:00am-4:00pm, and only available on Sunday October 21 from 1:00pm-4:00pm if it has not been filled on Saturday.

Treasurer’s report: was approved as read by thetreasurer Nicole Coughlin.

ACC report: was given by Vicky Rainwater. The updated commercial property guidelines will require a 51% approval of eligible IHE POA members. The approved guidelines will then need to be filed with Comal county.

Old business: The new IHE sign will be ready during the first week of October. Chuck Styers has volunteered to pick the sign up and will help Jerry McKee install it. Larry from the IHEWSC will be consulted prior to installation concerning location of any water lines that could possibly be affected.

The cleanup day is still scheduled for the weekend of October 20 and 21, weather permitting. POA board members will be present at all times that the dumpster will be available to community members.

New Business: Laura McKee, Lesha Betts, Nicole Coughlin, and Beverly Maloy will meet with the new POA attorney, Tom Newton, regarding updating our covenants and by-laws as state mandated.

The next meeting of the IHE POA will be November 5, 2018 at 7:00pm.

The meeting was adjourned at 7:34pm by the POA president Laura McKee.

Respectfully submitted, Beverly Maloy IHE POA secretary

Minutes from the September 16, 2018 Annual Meeting of the IHE POA

Minutes from the September 16, 2018 Annual Meeting of the IHE POA

The meeting was called to order at 2:06 pm by the POA president Laura McKee. Other POA board members present were Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: The synopsis from the previous year were approved as read by the secretary Beverly Maloy.

Treasurer’s report: was approved as read by the treasurer Nicole Coughlin.

ACC report: was given byVicky Rainwater.

Old business: There is a need for additional new street lights and a new IHE community sign. Possible sites being considered for the new Indian Hills Estates sign are on Broken Arrow or Silver Wings.                                                                        Everyone is reminded to slow down while driving in the community during the times children are waiting for the school bus or when they are being dropped back off.

New business: The IHE Community Clean-up days will be the weekend of October 21-22. The dumpster will be available Saturday from 8am-4pm, and Sunday from 1pm-4pm. A list of allowable items to be placed in the dumpster will be posted. On those days Chuck Styers has volunteered his truck with trailer for trash placed near the street by property owners who have no means to transport them to the dumpster.                                                                                                                                The results of the ballots to vote the increase of dues to $48.00/yr per property owner and amendments to by-laws regarding travel trailers and RV’s failed to pass. There were 53 ballots cast which were not the required 51% of eligible voters.                                                                                                                                        The next meeting of the POA will be October 1, 2018 at 7:00pm.

The meeting was adjourned at 3:19pm by president Laura McKee.

Respectfully submitted Beverly Maloy secretary.

Minutes from the August 6, 2018 IHE POA Meeting

             Minutes from the August 6, 2018 IHE POA Meeting

The meeting was called to order at 7:06pm by POA board president Laura McKee. Other POA board members present were Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the July 2, 2018 POA meeting were approved as read by the secretary Beverly Maloy.

Treasurers Report: was approved as presented by the treasurer Nicole Coughlin.

ACC Report: was given by Vicky Rainwater. Two additional violation letters are scheduled to go out tomorrow.

Old Business: The community dumpster will be in place on the weekend of October 21-22. The rental cost will be covered ½ by the IHEWSC and ½ by the POA. It will be available to IHE community members on Saturday, October 21 from 8:00am-4:00pm and Sunday, October 22 from 1pm-4pm.

The annual IHE POA meeting will be at 2:00pm on September 16, 2018. The POA members will be voting to raise the annual POA dues to $48.00/property owner and amendments to the 1985-1986 deed restrictions regarding storing RV’s on member properties. A 51% of voting members will be required for each of these matters to pass.

Minutes from the July2, 2018 IHE POA Meeting

The meeting was called to order at 7:02 pm by the POA president Laura McKee. Board members present were Laura McKee, Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the June 4, 2018 meeting of the IHE POA were approved as read by the secretary Beverly Maloy.

Treasurer’s report: was approved as read by the treasurer Nicole Coughlin.

ACC report: was given by the president Laura McKee. There are currently four violation letters to be sent out. One of those letters is a second notice.

Old business: The issue of the junk yard on 281 just before the entrance to IHE is being reviewed by TX DOT, Comal County Environmental Office, and the City of Spring Branch Law Group.  Nicole Coughlin has been in touch with Comal County Commissioner Jen Crownover who will ask for a flyover of the junkyard. Nicole will continue to follow up with her. The contact person for the Environmental Office reported that no action has been taken regarding the possible individual community member environmental violations because the inspector could see no violations from the street… even though violations can be clearly seen by IHE community members. It has been suggested that a community member do a ride-along with the inspector. There is also the possibility of involving a non-profit mediation group to help resolve some of the continuing issues.

Laura McKee has communicated with the IHE WSC regarding the cost of placing a community dumpster. The WSC has agreed to cover ½ of the cost. Possible dates for placement of the dumpster are either October 20, 2018 or November 3, 2018. On the weekend chosen the dumpster will be available to the IHE community on Saturday from 8:00am to 4:00pm and Sunday from 1:00pm to 4:00pm.

New business: New bus stop signs and speed limit signs will be posted hopefully before the new school year begins. There have been reports that some members of the IHE community have been trespassing at the Cypress Lake Gardens Park and Pool. If the problem persists CLG POA may resort to involving law enforcement.                                                       

The next meeting of the IHE POA will be August 6, 2018 at 7:00pm. The Annual Meeting of the IHE POA will be September 16, 2018 at 2:00pm.

There being no further business the meeting was adjourned by the president Laura McKee.

Respectfully submitted, Beverly Maloy secretary

 

Minutes from the June 4, 2018 IHE POA Meeting

The meeting was called to order at 7:06 pm by the POA president Laura McKee. Also present were POA board members Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the May 7, 2018 IHE POA meeting were approved as read by the secretary Beverly Maloy.

Treasurer’s Report: was approved as read by the treasurer Nicole Coughlin.

ACC Report: Vicky Rainwater reported that 2 new violation letters have been sent out. One PIP has been approved and 3 more are pending. Vicky met with the owner of the gazebo in need of major repairs and gave him 3 possible names to consider for doing the needed repair work. Nicole has reached out to the county concerning several properties with possible environmental violations. The e-mail address is ebbesm@CO.COMAL.TX.US, attention Marlice.

Old Business: Formation of the new committee to contact property owners with violations who have not responded to the violation letters was discussed. Nicole Coughlin and Beverly Maloy have volunteered to work with Raymond Gonzales of the ACC on these issues. There has been no further development on the possible update to the sign at the entrance to Indian Hills in front of the EMS station. Plans to place the community dumpster on the IHEWSC property were discussed. Possible dates being considered are October or November with IHE POA and IHEWSC to share the expense on a ½ and ½ basis. Laura McKee will plan to attend the next meeting of the water supply company.

New Business: The date set for the Annual Meeting of the IHE POA will be the 3rd Sunday in September, 9/16/18, at 2pm. A letter will go out ahead of time with a ballot to vote on raising the POA dues to $48.00/yr. There will also be a place for recommendations for candidates to fill the 2 open POA Board member slots. The junk yard at the entrance to IHE at 281 continues to be a major concern. More junk has been noted in Easley’s yard with overflow from the junk yard coming further into our community. The next meeting of the City of Spring Branch will be Tuesday, June 12 at 6:30pm.

The next meeting of the IHE POA will be July 2, 2018 at 7:00pm. There being no further business, the meeting was adjourned at 7:49pm by the president Laura McKee.

Respectfully submitted, Beverly Maloy, secretary.

Minutes from the May 7, 2018 IHE POA Meeting

Minutes from the May 7, 2018 IHE POA Meeting

The meeting was called to order at 7:06 pm by POA president Laura McKee. Board members present were Laura McKee, Lesha Betts, Nicole Coughlin, Beverly Maloy, Mike Kleiss, and Chuck Styers.

Minutes: from the April 2, 2018 meeting were approved as read by secretary Beverly Maloy.

Treasurer’s Report: was approved as read by treasurer Nicole Coughlin.

ACC Report: was given by Vicky Rainwater. 2 violation letters have been sent out regarding travel trailers. The form for approval for the chicken coop has been sent to the property owner. The Baker garage approval is pending. Vicky reminded all present that concerns regarding environmental issues can be sent to the county by anyone. The more complaints on unresolved issues from concerned property owners the better.

Old Business: Nicole Coughlin stated that 65 reminder letters have been sent out regarding 2018 dues that need to be paid. All bank issues have now been resolved. Laura McKee and Nicole Coughlin are officially named on the IHE POA account. Ed Geffner stated that he checked with the water supply company. Chicken coops do not necessarily create a possible problem with contamination of the water supply. He reminded everyone that all outside water spigots must have backflow protection devices.

New Business: The board is looking into the possibility of the creation of a Violations Committee. Members of that committee would approach property owners who remain in violation after no or slow response to violation letters. Possible solutions could be suggested if the property owner needs help in order to correct the situation.

We had two visitors from an adjoining community who are looking into the possibility of replacing or updating the Indian Hills Estates sign at the entrance to the subdivision. Katie Bunsch asked for input from our POA. The sign’s location is under the jurisdiction of TX DOT and Comal County. Before changes can be made the majority of property owners in Indian Hills Estates, Cypress Lake Gardens, and Comal Hills would have to vote their approval. Katie was informed that County

May 7, 2018 POA Meeting   page 2

Commissioner Jen Crownover holds monthly meetings at the EMS station that are open to all Comal County residents. Her next meeting will be tomorrow, May 8, 2018. She may be able to provide more guidance in how to proceed with the sign replacement once it is approved by the majority vote of property owners in each of the 3 adjoining communities. Katie will look into the matter and will keep in touch with our POA.

The next meeting of the IHE POA will be June 4, 2018 at 7 pm.

There being no further business, the meeting was adjourned by the president Laura McKee at 7:50 pm.

Respectfully submitted, Beverly Maloy secretary.

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